Data integrity policy – Stockholm Science City Foundation (SSCi)

The purpose of the policy is to inform how SSCi processes your personal data, what we use it for, who may access it and how you can exercise your rights. For employees, personal data are handled in accordance with the personnel manual.

Personal data responsibility

SSCi prioritises the protection of all information entrusted to us and follows regulations in order to protect your privacy. SSCi has data responsibility for processing of personal data collected through www.ssci.se as well as upon request from individuals who contact us for subscription of newsletters and seminar invitations from us. We are obliged to save certain information for legal reasons, such as accounting purposes or requirements from authorities.

The role of the Personal Data Manager is to ensure that SSCi acts in compliance with the General Data Protection Regulation (GDPR). Personal Data Manager is Christina Jägare, christina.jagare@ssci.se.

Newsletters and invitations

Personal data (name, email and organisational affiliation) which is provided for subscription of the SSCi newsletters and seminar invitations are active only for as long as you are a subscriber. You have the right to revoke a given consent. If so, SSCi does no longer process personal data or updates of previously submitted personal data. For newsletters, the name and e-mail address are saved until the subscription ends, then the data is deleted. For registration for events, the data is saved for a maximum of two months.

SSCi use the internet-based software Apsis to handle distribution lists, and to send newsletters and invitations to our seminars.

When registering for a physical seminar that is held on site, you can choose to approve:

If your name and organisational affiliation may be put on a list and distributed the seminar participants.
If a list of participants with your name, email and organisational affiliation can be distributed to any co-organizers.

In all other cases; personal data is never shared with a third party.

Partners

For partners in specific projects, participants in expert panels, etc, name, e-mail, organisational affiliation, role and telephone number are saved in case this is provided. This is in order to promote SSCi's business areas in the best possible way, as described above. Data is saved during the collaboration and then deleted upon request, up to ten years after the collaboration has ended. Partners always have the right to request that their personal data is not processed for marketing.

Right to subject access

You are entitled to know which personal data SSCi has about you and to get information corrected. If you would like to know which personal data SSCi has about you, email your question to info@ssci.se.